5 Things to Consider when Designing a Meeting Room.

  1. Design
    • Theme: You will have to consider what kind of concept that you would prefer. A few examples will be a modern meeting room or a meeting room that is closer to the nature or a meeting room with industrial look, or a simple professional looking meeting room.
    • Brand color scheme: In order to assist you in planning what theme you will be using, try to utilize your brand color scheme, relate it more to your business.
    • A tip for you is that try to use less edges, use more curve spaces like a round meeting table would be able to bring a more comfortable and less tense feeling to your staff.
  2. Keep distraction to the minimum
    • Flooring: Try to utilize carpet flooring as carpet flooring able to absorb sounds. The sound of a pen falling off the table, onto a tile floor could be a huge distraction to a quiet and focused meeting.
    • Decorations: Place less complicated pictures or drawings to avoid meeting participants to pay focused on something else than your presentation.
    • A tip for a good decoration would be plants, it’s a universal decorator.
  3. Lighting
    • Natural lights preferable over artificial lighting: Try to place your meeting room in an area with huge window to allow more natural lights into it. However, you have to pay attention at using blinds or shades to counter the problem of being too glaring to your participants. Always keep your meeting room bright.
  4. Equipment
    • An effective meeting room require high quality audio and video equipment; therefore, a quality acoustics should be in place. Comfortable seating, wide work surfaces and writing surfaces such as white board or smart board must be provided.
    • Many modern work spaces trying to use glass walls or tile floors, to make the area look modern, however, they are strongly not recommended due to poor conductor for acoustic. They reflect sounds and create echo that could be distracting for the meeting.
  5. Table
    • Last but not least will be the meeting table. For a table that is lesser than 6 people, will be considered a small meeting room. A meeting table that seat 7 or more, will be a large meeting room, while a boardroom caters for more people and they should be designed in a more formal way.
    • A U-shaped table with empty spaces at the center is more commonly seen in boardroom, whereas, a collaborative work desk is commonly seen in meeting room, as they are closer and it allows people to work together easily.
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